AcAdv, nacada, NACADA Tech

#AdvTech at #nacada13…More Than Just a Hashtag!

AdvTech Puts A Hashtag on It

 

Well, I’ve had some travel & packed appointment days, so here’s my delayed RECAP post from the 2013 Annual NACADA Conference (#nacada13) in Salt Lake City, UT. I proudly passed the NACADA Technology in Advising Commission (#AdvTech) chair torch to Julie Larsen (@julieclarsen); however I thought I would highlight some of the great things from our commission, steering committee, and general happenings at the #nacada13 conference:

So I just want to say…

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Are you interested in getting involved with the #advtech commission? The #AdvTech NACADA Technology in Advising Commission Sign-up for 2013-2014 is still open http://bit.ly/advtech13.  Please complete this form to let us know HOW you want to be involved this year. Talk to our #advtech steering committee leaders if you have questions, ideas, or suggestions for our commission!

AcAdv, NACADA Tech, nacada10, Reflections

Academic Advisors + @AcAdvChat = #AcAdv Chat Network

For my colleagues in higher education, WHERE do you get new ideas, resources, and share information about academic advising?

  • Is it just down the hall from your office in the break room near the water-cooler or coffee pot?
  • Do you connect with others at a regional or national conference every year?
  • Or is there an opportunity to connect with other faculty and professional advisors at your campus for a training and development session?
  • Is it through a professional association listserv, e-mail list or discussion board?
  • On a Facebook page/group, LinkedIn Discussion, or another social media platform?

BUT wouldn’t it be great if you had a regular space and place to have these conversations, ask questions, share trends & issues, utilize a professional sounding board, and connect to  advising colleagues at other institutions about academic advising? {A small group of advisors asked in October 2010 at #nacada10}

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ENTER = @AcAdvChat & the #AcAdv Chat Hashtag

#AcAdv Chat

Since the start we have been fortunate to have a few great people collaborate to support the @AcAdvChat handle and chat each week. The #AcAdv Chat Team helps create weekly chat topic polls, brainstorm questions,  moderate the chat, and update our social media platforms, including those we said goodbye to (Delicious & Posterous), and those  social media sites we still use (Twtpoll, WordPress, Twitter, & Facebook Page) each and every week. THANKS FOR ALL THAT YOU DO! Go team! Here are the #AcAdv Chat-ers current & past from the top (L-R): @AcAdvChat, @sarahhcraddock, @peacox, @laurapasquini, @bilmorrill, @kellyjbailey, @howardsj, @julieclarsen, & @bradpopiolek!

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Can you believe that we are about to celebrate our 100th @AcAdvChat? It’s true! The #AcAdv tweeps have been busy discussing academic advising issues and happenings in higher education since Fall 2010! Time flies when you’re having fun with the fantastic members in the #AcAdv community.

Join us on Tuesday, September 17, 2013 from 12-1 pm CT for our 100th #AcAdv Chat.

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To honor this milestone with our #acadv chat friends, we thought it would be great to share WHY YOU PARTICIPATE in #AcAdv Chat. Let us know how we got to this 100th #AcAdv Chat.  Also, please be sure to  introduce your academic advising colleagues #AcAdv Chat (about) and encourage others to FOLLOW @AcAdvChat on Twitter. Thanks!   Now let us know…

“Why do you #AcAdv Chat?”

 

{This message is cross-posted at the AcAdvChat WordPress Blog}

AcAdv, nacada, NACADA Tech, Social Media

The Global #AdvTech Discussion at #nacadaINTL … And Then Some #acadv

At the beginning of June, I was fortunate to participate in the first International NACADA Conference in the Netherlands. The conversations (#nacadaINTL – archived tweets!) and sharing of ideas on how to advise and support students is universal. A number of countries and institutions were represented, and surprising enough, many of us face similar institutional challenges for effective student development.

I was happy to return to Maastricht, where I studied as a student, to present social media research, moderate a technology in advising panel, and facilitate a workshop on communication strategies for advising students.

Q: What do @ 4 am when you cant sleep? A: Go on a Maastricht walkabout to see what you remember from grad school circa 2004.

I shared recent collaborative research on guiding social media from @tjoosten & @lindseyharness, and how our institutions rarely think about learning when it comes to policy. It was good to discuss challenges and ideas on how other campuses manage social media practices, and my faculty advisor will be happy to learn that I gave me some direction for my dissertation work. 🙂

Poster Session: Guiding #socialmedia at Our Institutions on by @tjoosten @lindseyharness & moi at #nacadaINTL #acadv #highered

In thinking about actual engagement, I discussed communication plans and ideas for reaching and teaching our students. I do not think that social media is the only solution; however this workshop discussed comprehensive communication planning.

Much of what we fail to do is think holistically about this at our institutions, and I am certain that advising units can lead the way and be a strong example on campus.

This workshop discussed ideas, examples, and practical strategies – here is the digital handout and the presentation:

Finally, I would like to thank the #AdvTech Panel (left to right), Richard Sober (from Teesside University,UK), Joel Shelton (from Zayed University, UAE), Nicolai Manie (University of Maastricht,  NL), Catherine Mann (University of Melbourne-AUS), George Steele (The Ohio University, USA), and Jennifer Joslin (University of Oregon, USA) for joining in the vast conversation about technology in advising. Interested in meeting the the panel? There’s an open, Google doc for that HERE.

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Although the assigned panel topic was technology in learning, much of the discussion dealt with managing institutional objectives, supporting learning outcomes, considering effective communication strategies, and workflow solutions to make advising practices shared and developmental. The first question posed to the group  was to set the tone and give the participants an understanding of how varied and fluid “technology” is for our advising experiences.

Question:

Answers:

Immersive, necessary, potentially useful, collaborative, student-centered, electric, difficult, powerful, accessibility & connected. {What is YOUR word?}

Much of the panel discussion and general conversations at the conference around technology really involved our shared experiences for our student needs. It was not really the WHAT or HOW, but rather the reasons WHY technology is utilized at each of our institutions.

Different practices and trends for technology in advising have emerged; however an agreement on costs, advising models, student demand, and resource issues were common topics. More advising units around the globe seem to be moving towards holistic needs that require system-wide, institutional technologies to track student success, encourage mobile learning, and identify administrative solutions to make advising workflow easier. Are all institutions doing this? No. Not many at all.

I look forward to continued discussions beyond #nacadaINTL as we dig into what lies ahead for advising and technology on a global scale, specifically:

  • How can we best determine technology needs and use for advising practice?
  • What technology in advising resources will be used or should be used if they were available?
  • How is your institution attempting to respond to these questions and challenges in higher education?

Let’s keep the conversation going #advtech …

AcAdv, nacada, NACADA Tech

The @NACADA TechTalk Series – #AdvTech in 140 Characters Or Less

The @NACADA TechTalk Series is sponsored by the NACADA Technology in Advising Commission. These free, online webcasts were designed to introduce advising professionals and faculty to ideas and suggested practices for using technology in advising. **Join the Twitter backchannel & conversation using the #AdvTech hashtag**

Here is the NACADA TechTalk program run down for the week with descriptions in 140 characters or less and the archived recording, notes & more from each session:

Monday, August 6 – The Speech that was Never a Blog Post: Trends and Future for Technology in Advising

Join @NACADA President @uoadvdir as she shares future #AdvTech trends in #HigherEd that will impact your campus & advising #AcAdv
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Tuesday, August 7 – What the Tweet?: @AcAdvChat & the #AcAdv Community Using Twitter for Professional Development

Have u followed @AcAdvChat on Twitter? @peacox , @HowardSJ & @BilMorrill will share the conversation & community that is #AcAdv Chat #advtech

Wednesday, August 8 – Advising Technology Mythbusting: Guidance and Challenges for Using Social Media on Campus

Communications 101 + #SocialMedia Strategy + Privacy Concerns + #AdvTech Mythbusting = Web #AcAdv Tips from @julieclarsen@EricStoller

Thursday, August 9 – Advising Reflections & Sharing: Blogging to Support our Profession & Student Learning Outcomes

Blogs are for sharing, reflection & more! Listen to #AcAdv @jbarkemeyer , @sally_garner & @EstherChung2 tell their #AdvTech blogging tales.

Friday, August 10 – Technology Adoption & Life Cycle: From Implementation to Evaluation of Technology in Advising

So you have an #AdvTech idea? @gsteele1220 & @cschwenn have a plan for that! Come learn about #AcAdv tech life cycle from start to finish.

THANK YOU FOR ALL WHO CONTRIBUTED TO THE NACADA TECHTALK SERIES!

What an amazing and fun time we had. I hope you find the above resources helpful, and be sure to let us know what Technology in Advising issues you want to learn more about if we offer more NACADA TechTalks in the future.

AcAdv, Learning Technologies, NACADA Tech

Going Mobile for Academic Advising: Tablets, iPads & Protocols on Campus

Mobile computing is all around us. You don’t just have to read the EDUCAUSE Mobile IT in Higher Education 2011 report or glance over the Cell Internet Use 2012 from the Pew Internet & American Life Project to see the rise of mobile technology on campus. More of students, faculty, and staff in higher education are plugged into smartphones, using tablets, and access more online through their mobile device.

Like other entities in higher education, our advising office is considering what it would be like to use a tablet (iPad or Nexus 7 seem to be the front runners) in our daily working lives. I was charged with the task to identify potential uses and reasons why a tablet would be helpful for supporting students and our professional lives on campus – and also things to consider when implementing mobile technologies.

Image c/o EdTechMag

With the quick response from the fantastic NACADA Technology in Advising Commission Facebook Group, we crowdsourced helpful resources and ideas around using mobile technology. Here are few* potential uses of mobile technology for academic advising – the WHY & HOW we would use tablets :

  • Navigation of Online Campus Resources – share for students & others at appointments, events, for recruitment, resources fairs & more!
  • Increased Web Resources – more of our advising resources & job aids (systems, notes, etc) have moved online. The access to information and systems is critical for our daily work environments in higher ed.
  • Sustainability – Increasingly our advising materials are moving online and our campus is moving to a paperless environment. Instead of printing an agenda, file or document – you can view it on your tablet.
  • Improvement to Advising Process – Currently using a PDF advising document – to transition to an online web form that can be completed and emailed to the student & tracking
  • New Student Orientation – providing current information when advising, catalog, etc. as you are on the go and at different events & happenings on campus during the summer
  • Instruction & Presentation Needs – able to plug & play notes, PPT, web resources, & applications during a class, conference session or training
  • Ease of Registration – sometimes the process for online registration and class search needs some show & tell – advisors could help students waiting for appointments or reach out to students to enroll during peak times in other spaces on campus
  • Collaborative Communication – shared notes, capturing information  from meetings & reporting back on events, webinars, or training on/off campus
  • Getting Social [Media]: ability to capture events on video, record audio for podcasts, get others connected to these social spaces (show them) &  the ability to post, archive, save & share with the campus community in real time. Have you thought about your social media management lately?
  • Assessment – surveys, evaluations, on-the-spot feedback, or other ideas for review to collect student information and campus data.
  • Marketing & Promotion – create magazine style brochures, design better promotional materials & share presentations which are all electronic => ability for direct marketing at events/fairs/appointments that can be sent to other mobile devices or email accounts. [Here’s a video with a few examples from our Career Services friends as well & a great NACE article on the topic from @garyalanmiller.]
  • There’s An App for That – web applications can be used from the current Apple or Android market OR you can create your own app that shares helpful resources.
  • Creativity – inspires staff to consider other means, methods, and practices for better serving our students, getting their administrative tasks accomplished, and then some!

*This list is not extensive or all-inclusive. I appreciate and welcome any and all ideas for other uses for tablets for academic advising or other higher education functions on campus.

For those of you who are already using a mobile device, here are some “procedure/protocols” for iPads in Office shared by the current NACADA President, Jennifer Joslin (@uoadvdir) [Thanks!!]:

iPad Procedures and Things to Know

How to set up your iPad:

There are instructions inside the box; open the iPad box and get everything out.

You will need an iTunes account. And you’ll need to make sure iTunes is installed with the latest version on your computer. {Insert Your Office Supply Purchaser’s Name Here} can help with the approvals you need for this. (If you already have an iTunes account for personal use, you can just use that. You do not need a separate account unless you want one.)

Follow the on-screen instructions. Do register your account under your name, but use the {Insert Your University E-mail Address} in the contact information. Do not download the “Find my iPad” app.

You can now sync your apps, music, etc., as desired.

Please set up the passcode security feature (in Settings > General > Passcode). For extra security turn off the Simple Passcode option on this page, which permits the use of longer (i.e. more secure) passcodes. It is also recommended to turn on the Auto-Lock feature on this page. This makes it so you will need to enter the passcode after the iPad is idle for a preset period of time. Shorter times are more secure.

{Insert Your IT Support Area Here} can help you sync your {Insert Your Preferred Client’s name} email, calendar and contacts to your iPad.

Important things to keep in mind:

The iPads are intended for work purposes. Please use them appropriately. There are many apps you can use for work that are free. Some good examples of this are iBooks, Evernote, Dropbox, Big Calc Free, the Oregon App, Facebook or Flipboard for Facebook, and either Twitter or Hootsuite for Twitter. If you would like additional apps on your iPad, it is your responsibility to pay for your own apps.

It’s important that we are careful about use of data. Sometimes you will use the VPN to access {Insert CRM/CMS, degree tracking, campus portal, and/or advising notes software of your campus here} to access a student’s record. It’s important to delete those screens when you finish for the day. Since accessing the web is very easy on the iPad (and there is no further security), it’s important not to leave student data readily available.

To set up the VPN follow this link: {Insert Your VPN URL Here}

{Insert Your Office Supply Purchaser’s Name Here} will assist us with labeling each iPad for inventory and tracking purposes. We have ordered cases and clear protective screen covers for daily use. We have also ordered a few of the attachments that will allow us to use the iPad for presentations.

If you have an iPad 3G (Directors), you must purchase your own data plan.

Do you have tips for using mobile technology on campus? Suggestions for protocol and use in the office for your staff/faculty? Ideas on how to use tablets for your work area in higher education? Please share your ideas and how you use your mobile technology on your college/university campus.

AcAdv, Learning Technologies, nacada, NACADA Tech, Professional Development

Hosting the @NACADA TechTalks in August – #AdvTech

For those of you interested in advising and technology – let me share with you an online, professional development opportunity that is on the horizon. At the beginning of August @NACADA is hosting an #AdvTech Summer Special Web Events. The week will have five FREE 60-minute virtual sessions sponsored by the NACADA Technology in Advising Commission to offer you ideas and resources for technology in advising.


Here’s the line up:

August 6: The Speech that Was Never A Blog Post: The Trends and Future for Technology in Advising 

August 7: What the Tweet?: @AcAdvChat & the #AcAdv Chat Community Using Twitter for Professional Development and Sharing 

August 8: Advising Technology Myth-busting: Guidance and Challenges for Using Social Media on Campus

August 9: Advising Reflections & Sharing: Blogging to Support Our Profession & Student Learning Outcomes

August 10: Technology Adoption & Life Cycle: From Implementation to Evaluation of Technology in Advising

During the NACADA TechTalks, I will do my best to be the host with the most for each panel by following the #AdvTech Twitter stream and comments in Adobe Connect. With the help of @NACADA we will post the recorded webcasts and archive the conversation for those who cannot attend. For more information about the sessions, #AdvTech panelists, and how to connect – visit the @NACADA Blog post about the TechTalks.

If you have further questions or things YOU want to ask any of the panelists during the week, be sure to let me know.

AcAdv, nacada, NACADA Tech, PLN, Social Media, web 2.0

Getting Connected With More #AcAdv at #NACADA11

“NACADA. It’s like a family reunion you want to go to.” ~George Steele

I agree. The Global Community for Academic Advising has been a great group of advising professionals who I am happy to say are in my personal learning network. Many of its members have been in my own learning network for quite some time. I often engage with the #AcAdv community online and during our regular weekly chats. Many of these professionals in advising and connected to NACADA have been there to support me as a sounding board for a project or just to ask advice during a career transition. Last week’s #NACADA11 conference in Denver was a great way to connect and re-connect with advising pros from around the world to share some new ideas and of course have a bit of a chat.

A BIG Thanks goes out to the #NACADA11 Social Media dream team. This great group of advising pros kept the blogging and tweeting alive in the backchannel — while snapping photos and capturing videos. The Twitter backchannel was fantastic, and thanks to Paul Cox we have an excellent archive of the #NACADA11 Tweet HERE: http://bit.ly/NACADA11 

I am happy to say that the #NACADA11 Tweet up was a smash! Around 65 advising friends showed up on Monday night sporting their Twitter buttons (created by Starfish) to the Yard House. It was so great to meet so many tweeting advisors IRL and get to know them beyond 140 characters.

Hoo-ray for the rocking #AdvTech Commission meeting! We tried to do some “speed-dating” intros to get to know the cast of characters around the room.

Since Clay is passing the NACADA Technology in Advising Commission Chair throne to me this year, I look forward to getting more of this bright group involved and supporting @NACADA’s move forward with technology. We are a connected & networked group, so one of the first points of collaboration at #NACADA11 was with the NACADA #LGTBA Commission get their NACADA: It Gets Better video channel fired up [Thanks Brian, Julie & Paul]. Are you a NACADA member interested in joining the #AdvTech Commission, but were not able to be there in person in Denver? Here’s the NACADA #AdvTech Sign Up Sheet.

The best part of the #NACADA11 conference, like any conference for me, is always the people. I look forward to staying in touch and continuing the conversation beyond the annual conference. Advisors are social. NACADA has a few ways for advising professionals to stay connected & social online:

Read the NACADA Blog: http://nacada.wordpress.com/ 

  •  Central hub for social media with access to Twitter, Flickr, and Facebook
  • Comment on quick recaps of major events, videos, pictures, links, and more

  Follow NACADA on Twitter: http://twitter.com/nacada 

  • Tweeting about conference cancellations, schedule changes, and reminders
  • Use the Twitter Search http://search.twitter.com/ for tweets with #nacada, #AdvCon, #AcAdv #NACADAR{insert your region number here} , #AdvTech

View NACADA Flickr Photos: http://www.flickr.com/photos/nacada/ 

  Like NACADA on Facebook: http://www.facebook.com/NACADA 

  • Post your comments, photos, and engage with other members
  • Periodic updates will be posted during and after the conference
But best of all — we will be able to stay connected on Twitter and engage once a week for the regular #AcAdv Chat! Thanks awesome co-presenters & MOD-ers – @howardsj & @peacox  – here is our presentation  and handout:
For some of my advising friends who are just getting social with your media, check out the introductory presentation and handouts from @julieclarsen & me: